27 Apr 22

ESG disclosure and reporting - 4 key impacts on procurement teams

ESG disclosure and reporting - 4 key impacts on procurement teamsGreenstone recently held a webinar, in partnership with the Sustainable Purchasing Leadership Council (SPLC), on the ‘Dynamic ESG landscape & its intersections with sustainable procurement’. In this blog, we have summarised one topic that was covered in the webinar – how Environmental, Social and Governance (ESG) disclosure impacts procurement teams. Below are 4 key impacts of ESG disclosure and reporting on procurement teams.

1. ESG frameworks and standards demand more supplier data

The increasing requirement to use frameworks and standards to disclose corporate ESG data means that there's more supplier data needed. Supply chains are an increasingly integral part of ESG reporting. This means that its more important than ever that companies can demonstrate a robust approach to assessing, managing and improving your suppliers’ ESG performance.

Impact on procurement:

Procurement teams are a key stakeholder in engaging suppliers

Procurement is the area of the business with the most experience in engaging with suppliers and should therefore be a key stakeholder in defining how suppliers can be engaged most effectively. Often this is by building on existing processes in relationships and if procurement is not involved in this initial phase of integrating ESG into purchasing and supply management then it's likely that the long-term success of the programme is in jeopardy.

Identification of relevant suppliers

When starting supplier ESG programmes, it's often necessary to identify relevant or material suppliers. Procurement is key to this process and may be asked to provide supplier data sets that can support and inform the process. For example, this could be supplier categories, supplier spend or indirect versus direct suppliers. The more up to date and centralised these records are, the smoother the processes of identifying and engaging with the suppliers.

Front line of supplier support

When defining the approach to capturing ESG metrics from suppliers, it's also important to understand who's going to be supporting the suppliers through this process. It's likely that buyers or category managers within procurement will end up as the first line of support. If that happens, they need to understand what is being asked of the suppliers and why.

Contractual obligations with suppliers

Any requests for information or change in supplier due diligence is intrinsically linked to the agreements that you have in place with your suppliers. Therefore, it is important that supplier contracts reference ESG and disclosure requirements. These agreements are a key mechanism in achieving high levels of supplier engagement. Conversely, existing agreements may also impact the type of approach you can take with certain suppliers in terms of addressing ESG. Overall, procurement is likely to be responsible for reviewing existing agreements, updating contracts and ensuring that they get put in place with suppliers.


2. Changing corporate accountability - ESG and Procurement team interactions

Another way in which procurement is impacted by the increasing need for ESG reporting in supply chain is through the interactions within an organisation. Accountability for supply chain sustainability is typically shared out across the business. As discussed, procurement need to support the design of the process, support suppliers and also review contractual agreements.

Diagram about Accountability for supply chain sustainability

Source:  – The state of sustainable supply chains 

The above diagram, indicates that the responsibility can also extend to legal risk marketing, finance, as well as sustainability and procurement. The nature and scope of ESG data coupled with the rising importance of ESG disclosure globally, we can see how ESG risks can become legal, financial and reputational risks to the companies and therefore involve multiple teams within a business.

Impact on procurement:

More engagement and ‘collaboration’ across companies

As a result of the shared accountability, procurement will likely enjoy greater visibility within the organisation and therefore have to interact in more frequent and more dynamic ways with colleagues. It's important to translate this engagement into collaboration, rather than anything negative. Otherwise, the sharing of data and ideas is unlikely to take place.

ESG teams now define supplier information requests

ESG teams will increasingly want to define what information suppliers need to provide and they'll also need to access that data. It is important that systems that enable this, work for both procurement and the wider business. Single records of suppliers’ data and auditable databases of supplier interactions will be key to managing not only the increasing volumes of data, but increasing engagement with the suppliers.

Procurement gatekeepers to the relationships – should this change?

Procurement have historically been gatekeepers to suppliers. There is a question as to whether this remains in place when organisations are now thinking of suppliers as an extension of their business. Procurement should continue to take a leading role, but ESG and sustainability teams are now increasingly forming an integral part of the ongoing supplier management and review process.

Understanding ESG team's requirements

Procurement needs to understand the ESG team’s needs. It helps to understand the constant evolution of the ESG framework landscape and that they are under pressure from clients, investors and other stakeholders to provide this information.


3. ESG data incorporated into purchasing decisions and supplier management processes

The incorporation of ESG data into purchasing decisions and management process fundamentally impacts how procurement select suppliers and assess them on an ongoing basis.

Impact on procurement:

Skills and knowledge needed to interpret data

Companies need supplier data to make the decisions and improve performance, but they also need the skills and knowledge to interpret the data.

When making at purchasing decisions based on ESG, data collection and interpretation can be done through a deep integration between sustainability and procurement. Or in other cases, it can be achieved through clearly scored outputs from supplier assessments that enable procurement to add ESG into any decision-making process with confidence.

Standardisation key for comparability

Standardisation is key for comparability across suppliers, but different categories of suppliers or products are often going to be assessed on different aspects of ESG. It’s important the requested data is relevant to the supplier category and procurement is aware of why the same metrics might be weighted differently.

Ongoing ESG performance and change over time

The key challenge for procurement is that companies need to demonstrate improvement over time in relation to ESG performance. It's no longer enough to have static disclosures from suppliers, companies need to demonstrate where they've come from and where they're going and this will need to feed into the wider supplier performance review process.


4. Heightened profile of ESG at C-suite and Board level

The heightened profile of ESG within businesses is resulting in increased exposure and responsibility for procurement teams.

Impact on procurement:

ESG now has board level representation

Climate change is one of the biggest financial risks to multinational companies and ESG is increasingly being represented at board level. At C suite level, we're increasingly seeing reports of remuneration being tied to ESG performance of the organisation. And we are likely to see this cascading down through all levels of the procurement teams.

Procurement intrinsically linked to ESG disclosure

As highlighted by the global pandemic, sustainable supply chains are integral to forming resilient organisations and as such are a key metric for strong ESG performance. As a result, procurement will be involved far more in both company reporting and contributing to winning new business, as supply chain processes and supplier ESG will be a key element to both.

Increased responsibility placed on procurement teams

Supply chains now represent a higher reputational and compliance risk to businesses than ever before. This both increases the importance of procurement integrating ESG in to all practices, but it also dramatically increases the responsibility on those involved. With ESG reporting being at the forefront of customers, consumers, employees and investors meaningful ESG data and interpretation of the data is more important than ever.

"Implementing SupplierPortal as part of our procurement strategy has helped us build strong relationships with our suppliers and create responsive and reliable supply chains."

Financial Controller, Quintain Estates and Development Plc

Quintain implemented SupplierPortal as a way of collecting and analysing supplier information. SupplierPortal is a flexible cloud-based solution that streamlines supplier management and due diligence processes. Learn more about the challenges and discover the results - Download the full project case study.

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SupplierPortal , ESG