The newest release of Greenstone’s Enterprise software includes a Health and Safety Incident Reporting functionality. Aligned with RIDDOR (UK) and OSHA (US) reporting requirements, Greenstone’s clients can now record all health and safety related occupational incidents such as an accident, disease or dangerous occurrence.
A new addition to the current Health & Safety module, this enhanced functionality will enable organisations to adhere to current legislation and legal frameworks whilst providing greater flexibility of data management and reporting.
What is included?
Recommendation engine for RIDDOR and OSHA triggers. An essential part of workplace incident reporting is compliance with legal frameworks and requirements. In the UK, the Health and Safety Executive requires employers, the self-employed and people in control of work premises to report certain workplace incidents under the Report of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013. For US-based operations, the United States Department of Labor’s OSHA Recordkeeping regulation similarly requires organisations to prepare and maintain records of serious occupational injuries and illnesses. The new Greenstone functionality is fully aligned with both frameworks and includes automatic reporting recommendations when appropriate incidents have been submitted.
As well as achieving legal compliance, it is important that organisations can get the most out of the information they collect. Through comprehensive dashboard and report analysis users can drill down into the incident data to analyse trends and performance.
Customisable workflow for review and escalation procedures allows users to embed the functionality within current internal procedures as well as external frameworks.
The provision of an external link for completing incident forms means that any employee can submit a new report, regardless of access to the Enterprise system. With the potential for health & safety incidents to occur at all levels and areas of a business, this flexibility ensures that any incident can be effectively reported in a timely manner.
Evidence and assisting information, such as medical records and photos, can be stored for all incidents via a central document library.
Importance of online incident reporting
Collecting and maintaining information on health and safety incidents is essential for legal compliance. However, there are a host of other benefits that arise when companies streamline the process of health and safety data management.
Firstly, and arguably most importantly, having greater visibility of health and safety performance through online tools allows deeper analysis of information, enabling organisations to significantly improve performance quickly and effectively. This helps to ensure that employees work in a safe environment where their health and well-being is not at risk.
As well as a reduction in risk to employees, improvements in health and safety performance will also result in a reduction of business risk and associated costs. Obviously this will result in the reduction of legal risk but also the risk of loss-time incidents occurring and the interruption of operations.
On top of this, a poor health and safety performance can significantly impact an organisation’s reputation. Reputational risk is important now more than ever with the increased availability of data for all stakeholder groups. Companies can no longer hide adverse incidents or poor performance and face severe implications if they do.
Greenstone’s Enterprise software is a single, modular solution to collect, manage and report non-financial data across an organisation. Modules include Environment, CSR Frameworks, Health & Safety and SupplierPortal. For more information, or to arrange a demo, please contact us.